Welcome to the decision matrix which has been designed to ensure that you find the most appropriate route for your requirements. Please ensure that you fully consider all questions throughout the decision matrix to ensure you find the right route.
Before you proceed please ensure that you have your organisation's authority to procure goods and or services on their behalf.
Obtain information from the contract/framework agreement and determine if you can use it. If you can, use the agreement in accordance with the terms and conditions and any relevant further competition guidance and tools provided. NB: In some cases you may still need to follow the appropriate steps of the Procurement Journey.
Obtain information from the contract/framework agreement and determine if you can use it. If you can't use it, you should determine the appropriate Procurement Journey using the Decision Matrix below.
You should determine the appropriate Procurement Journey using the Decision Matrix below.
These notes are intended to provide guidance for determining the appropriate Procurement Journey. If you are in any doubt of which route to use please contact your Procurement Department. This decision is based on the balance of costs and risk associated with your procurement exercise (please be aware of internal governance arrangements).
What is the anticipated total spend over the lifetime of this requirement? e.g. acquisition cost, ongoing cost, support costs etc. These figures are advice/guidance. You must also consider if your internal policies would require a different level to be applied.
| Points | Estimated value of requirement |
|---|---|
| 1 | Up to £50,000 |
| 2 | £50,000 to £350,000 |
| 3 | Greater than £350,000 |
What is the level of risk associated with the delivery of this requirement?
| Points | Potential Risk |
|---|---|
| 1 | Low |
| 2 | Medium |
| 3 | High |
Does the requirement need to be advertised e.g. Identify suppliers, or attract suppliers from a wider supply base. Internal policies regarding advertising may apply, refer to your Procurement Department for advice.
| Points | Advertising |
|---|---|
| 0 | No |
| 1 | Yes |
You should add together the points for each of the 3 stages above and then select the appropriate route:
